Thursday, April 29, 2010


1. initiate a meeting

I would like to hold a meeting in the afternoon about our development planning for the project A.

I suggest we have a call tonight at 9:30 PM( China Time ) with you and Brown. Please let me know if the time is okay for you and Ben.

We`d like to have the meeting on Thu Oct 30. The same time.

Let`s make a meeting next Monday at 5:30 PM SLC time.

I want to take to you over the phone regarding issues about report development and the XXX project.

2. Seeking for more information/feedbacks/suggestions

Shall you have any problem accessing the folders, please let me knows.

Thank you and look forward to having your opinion on the estimation and schedule.

look forward to your feedbacks and suggestions soon.

What is your opinion on the schedule and next steps we proposed?

What do you think about this?

Feel free to give your comments.

Any question, please don’t hesitate to let me know.

Please contact me if you have any questions.

Your comments and suggestions are welcomed!

Please let me know what you think!

Do you have any idea about this?

It would be nice if you could provide a bit more information on the use’s behavior.

At your convenience, I would really appreciate you looking into this matter/issue.

3. Give feedbacks

Please see comments below.

My answers are in blue below.

I add some comments to the document for your reference.


I enclose the evaluation report for your reference.

Attached please find today’s meeting notes.

Attach is the design document, please review it.

For other known issues related to individual features, please see attached release notes.

5. Point listing

Today we would like to finish following tasks by the end of today:

1….; 2….;

Some known issues in this release: 1….; 2….;

Our team here reviewed the newest SCM policy and has following concerns: 1….; 2….;

Here are some more questions/issues for your team: 1…; 2….;

The current status is as following: 1….; 2….;

Some items need your attention: 1….; 2….;

6. Raise question

I have some questions about the report XXXX;

For the assignment ABC, I have the following questions:……

7. Proposal

For the next step of platform implementation, I am proposing…

I suggest we can have a weekly project meeting over the phone call in the near future.

Achievo team suggest to adopt option A to solve outstanding issue…

8. Thanks note

Thank you so much for the cooperation!

I really appreciate the effort you all made for this sudden and tight project.

Thanks for your attention!

Your kind assistance on this are very much appreciated.

Really appreciate your help!

9. Apology

I sincerely apologize for this misunderstanding!

I apologize for the late asking but we want to make sure the correctness of our implementation ASAP.

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